Hi everyone I am really looking forward to meeting you at the conference. This will be my first year as an Executive Director, and if that isn’t scary enough I will also be chairing the Monday afternoon session on “Value” – Information as a Corporate Asset.
Information is indeed an organisations most valuable asset but trying to assign a value to the information held is considerably more challenging than placing a value on something like a building, or a piece of technology, bonds stocks and shares, including many more tangible assets.
The way to begin placing a value on your organisations information is to start by undertaking an Information Audit, and if planned and conducted correctly will certainly be key to what you are trying to achieve.
For starters have a think about the following headings for consideration, which I have tabled below.
- Where is the asset held and in what format.
- What business function process is the asset used to support
- What is the information asset type
- What is the value of the information to the business
- Is the information for customers or internal purposes
- What is the information asset category
- Who is the information asset owner
- Who are the stakeholders
- What is the required retention schedule rule
- What are the disposal requirements
- Confidentiality – (How sensitive is the information if inappropriately disclosed)
- Availability – (How important is it to have the information as soon as it is needed High/Medium/Low)
- Capture the date that the Information was created, closed or current status
All too often the Records Management function is seen as an overhead and over the years drastic measures have been taken to reduce these costs to the bare minimum, I doubt very much anyone reading this blog hasn’t evidenced this themselves at some point in their Records Management career. That said I am actually starting to see a change in the views of senior management now in terms of how they now appear to be placing more value and emphasis on their own organisations information. Simply by mentioning an Information Commissioners Audit and the significant penalties/fines involved should a data breach occur then you might just get the ears of the senior manager these days to take a closer look at how information is managed within your organisation and what can be done to improve the safeguarding of it.
If you come along to one of our “Value” sessions we guarantee you are going to hear more about the benefits of ensuring your information is recognised as your organisation’s lifeblood by our experienced and extremely knowledgeable panelists Reynold Leming, Amelie Anderson, Andrew Christodoulou, Alan Shipman, Alan Bell, Leanne Bridges and Doctor Elizabeth Lomas. Come and listen to what the experts have to say. By attending one of these sessions you will not only enrich your knowledge and be able to make your own mind up afterwards as to whether your own organisation really does value their information. You can also decide for yourself what you can take back to the workplace to influence and educate those that may need just a slight nudge to realise just how valuable and important their information is, no matter what the size of the organisation is from large Corporates to Local Authorities to SME’s and certainly not forgetting the likes of Information Practitioners out there working as contractors in this ever changing world of Information: The New Currency!
No need to book on a session, just look at the programme http://www.irmsconference.org.uk/programme/
Find out which room we are in and inside the room you will see the happy smiling faces of our panelist including myself (Jane Proffitt) Claire Johnson, Shona Dunning and Fiona Kearney zealously waiting to meet and greet you.
We look forward to seeing you there!
Jane Proffitt, Claire Johnson, Shona Dunning and Fiona Kearney