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IRMS Conference 2017

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Piecing Together the Content Management Jigsaw

Tuesday, 05 May 2015

I am very excited about chairing the Tuesday afternoon panel on "Piecing Together the Content Management Jigsaw".

One thing I have noticed since the last conference is that after a period of time of content management implementations being based on established players, and especially SharePoint, I worked with a couple of large clients who were progressing deployments of leading Enterprise File Sync and Share (EF&S) products. This was driven by cloud economics and the increasing business-level content management functionality being offered by these vendors.

I think that EFS&S capabilities - of the type that many of us are now accustomed to using at home to safeguard and share our documents, photos and other files - have done a lot to facilitate the adoption of content management solutions by enabling remote, mobile and offline working on a device of choice. Now I am often reading of established ECM players now in turn offering EFS&S capabilities, which can only be a good thing!

Another thing I have noticed is that organisations are increasingly seeking to implement "records Management" (i.e. archiving, retention and disposal) for their whole information estate. This includes electronic files, emails, data held in both structured and unstructured applications, audio and video, web content, photographic assets, text messages, instant messages, wiki pages and blogs, and social media posts, as well as hard copy information. This is driven by the desire to both leverage the value of information assets and manage risk on a consistent and holistic basis.

I am delighted to be joined by four panellists brimming with knowledge and experience - Marc Fresko of Inforesight, Jeff Nott of Alfresco, Marlize Palmer of the Library and Archive Services of the Welsh Government and Jonathan Preston of Hitachi Data Systems. I think that some great insights will emerge to address the type of questions I often hear:

  • Should I implement an in-house or cloud solution? And oh yes, what about hybrid?
  • How do I leverage file sync and share capabilities without compromising security?
  • Do I need a single corporate solution or is "best of breed" to support different processes OK?
  • How do I really get to grips with email management?
  • Can or should my enterprise content management strategy include integrated web content management?
  • How do I introduce records management for all my content?
  • How do I devise an approach for content archiving and longer term discovery and preservation?

I look forward to some great and informative discussions! Next year I have the privilege to be the new Conference Director and I will certainly be hoping to inform the 2016 agenda with the thoughts and opinions of both panel and audience.

Reynold Lemming

Introducing the Conference Stream Teams!

Tuesday, 28 April 2015

This year, we have a new thing at Conference- the Stream Team.  'What the blue nun is a Stream Team?' I hear you ask- and, in true election time reply, I am glad you asked that question!  The Stream Team is the group of people who will be looking after each of the breakout session content streams we have at Conference this year.  These content themes are

- Risk

- Value

- Imagineering

- Disposal 

- Technology

- Costs, skills and perceptions; and

-  Case Study: Value

Each of these, with the exception of the Case Study stream, which will feature a series of standalone sessions of case study content, each sponsored by a vendor, will be facilitated by a stream team.

The idea of the stream team is simple.  A small group, drawn from the Exec Team and the Groups Chairs, will between them facilitate the stream.  They will both Chair the Sessions and lead discussion as well as assisting the speakers in session logistics such as counting down time to the end of their talk time and the such-like.

The thinking is that this approach will see content streams hanging together better than in previous years, with stream team members able to back-refer to previous stream sessions, refer to content that is to come, and generally add a little thematic cohesion.

Myself, I am involved in the Technology Stream - which runs on the Tuesday- and I am looking forward both to the content of the Stream and also to helping to facilitate it.

Outside this, I am also particularly looking forward to Monday's Imagineering stream and doing some good old-fashioned future gazing- something that should be topped-up nicely by not only the various off-list chats that are sure to ensue over the course of Monday daytime and into the evening but also, and this is true for both the Imagineering and Technology streams, Tuesday afternoon's panel session on  “Where to Next: Piecing together the content management jigsaw” hosted by the wonderfully free thinking infocrat extraordinaire (and in-coming IRMS Conference Director), Reynold 'Ren' Leming. Hang onto your hats all, when Ren gets going, who can tell what manner of wonderful yet relevant place the conversation will end up! 

Of course, delegates don't have to commit to attending all the sessions from a given stream- in fact, you can go wherever your interest, or indeed whimsy, takes you.  What we do hope the streaming of content and the provision of 'stream teams' will do is to offer both those who wish to follow particular themes a ready means of doing so and also all delegates the opportunity to see which (colour-coded) theme a particular session lies within.

I am excited now.  Scribbling this blog has, after the months of planning and preparation, made it all that little bit more real all of a sudden.  Less than three weeks to go! Woah!  Let this latest chapter of our 'Grand Annual Conversation' begin!

See you in Wales!

Meic Pierce Owen AMIRMS

IRMS Chair

Closing Statement from the IRMS Chair

Saturday, 18 May 2013

The IRMS Conference is rather like Christmas – one plans and looks forward to it for many months, there is a tremendous few days and all too soon it is past. This year was no different.

We continued innovations introduced to Conference last year when after the welcome from Box-it our silver sponsor, we kicked off Conference with our Sunday evening line up starting with some good old fashioned games. Vice Chair David Bridge was our resident host/MC/ commentator as chaos ensued while delegates competed with each other in jenga, connect 4, space hopper racing and jumbo truck racing round the exhibition area … all very silly and lots of fun, we were all in need of a nice sit down after that and went for dinner which was a delicious curry buffet followed up by a quiz conducted by Paul Duller where each answer was the name of a London Underground station. The evening was rounded off with many delegates taking part in karaoke.

The Conference proper got off to an excellent start with a welcome from gold sponsor Iron Mountain who did so much to add value to this year’s Conference, and then an informative and useful session from Steve Bignall, Chief Technical Officer of SCISYS who have a talk on the issues of transmitting and timely processing of information from space. Breakouts and keynotes alike, we were spoiled this year — we had some truly excellent sessions and in terms of quality of speakers and sessions, around the theme of Big Data, Open Data. I can’t remember a better year including a followup to her session last year with a moving and at times upsetting Monday afternoon keynote from Kim Sadler on the lessons learned by the Police from the Soham murders ten years ago.

Tony Ageh, Controller of the BBC Archive Development, our keynote speaker on Tuesday morning got delegates talking for the rest of the day and our keynote for the afternoon, Chris Davis, Chief Operating Officer of Intelligence Ltd gave a light hearted account on a technologist’s view of our conference theme. We closed with the Information Cafe.

We had an excellent programme and I am grateful to all speakers, for some useful, interesting, moving, entertaining and educational sessions.

Our social programme on Monday to the gala dinner included a delicious meal followed with our key after dinner speaker, the Rt. Hon. Jack Straw, the IRMS annual awards, and a moving presentation from Shelly Gilbert, the CEO of Grief Encounter, our Charity of the Year.

2013 was a marvellous conference thanks go, of course to our sponsors and exhibitors who made such a first rate event possible.

Real World Deployment Session - Hosted by HP Autonomy; Shining a Light on Dark Data

Saturday, 18 May 2013

Real World Deployment Session - Hosted by HP Autonomy; Shining a Light on Dark Data

Matthew Cleverdon, Subject Matter Expert, HP Autonomy

The HP Autonomy session on Dark Data was a. Dal insight. It was nice to see an organisation, most usually perceived as a 'technology' organists recognising the need for good polices and the associated controls. 

Matthew Cleverdon, Subject Matter Expert from Autonomy highlighted the deluge of information that we receive everyday and the many myriad places that people choose to store it. He told us how easy it is for businesses to just buy more storage so that they can keep more stuff but also how much risk is inherent in this process. 
The risk is Dark Data,
  • Human readable
  • Unstructured
  • Uncatalogued
  • Unclassified
  • Undiscoverable
  • Stored locally 
  • Usually full of intelligence and useful content of that we can't get to...
Dark Data is Data that you don't know about that has consequence that isn't managed, such as;
  • Email Accounts
  • Pst Files
  • Local Hard Drive
  • Network Storage
  • Closed sharepoint sites
If we manage dark data we can spend the money we waste getting it right, the business case really shut be as. Simple as that! Long term, it shouldn't cost you more than the current 'big beast' of dark data that you don't currently manage.
The question is how we tame it! 
  • Start with understanding whether its 
    • Redundant
    • Obsolete 
    • Trivial
  • Use advanced analytics to extract meaning
  • Know what you have and know the value of your information.
We hope to feature HP Autonomy on the IRMS Blog later in the year so watch this space for more info.


Announcing the Winners of the 2013 IRMS Industry Awards

Saturday, 18 May 2013

Announcing the Winners of the 2013 IRMS Industry Awards

New Professionals Award: Hannah Burling & Bilal Ghafoor

Information & Records Management Team of the Year:  PR(S)A (2011) Model Plan team from the National Archives Scotland.
Information and Records Manager of the Year: Claire Johnson
Lifetime Achievement Award: Sue Garland 
Honorary Life Membership: Matthew Stephenson
IRMS Fellows
  • Alison North
  • Bob McLean
  • Ceri Hughes
  • Christian Toon
  • Christopher Graham
  • Claire Johnson
  • David Bridge
  • Elizabeth Barber
  • Heather Jack
  • James Lappin
  • John Davies
  • John Wilson
  • Julie McLeod
  • Keith Batchelor
  • Marc Fresko
  • Matthew Stephenson
  • Mike Steemson
  • Oliver Morley
  • Paul Duller
  • Philip Jones
  • Rachael Maguire
  • Richard Jeffrey-Cook
  • Roger Poole
  • Stephen Howard
  • Stuart Orr
  • Sue Garland
Honorary Fellows 
  • Richard Blake
  • Ibrahim Hasan
  • Alan Shipman
  • Jack Straw




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