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Major Networking Opportunity for Information and Records Management Practitioners in Ireland

14th November 2013


Sposored by:

The Information and Records Management Society (IRMS) cordially invites all Records, Information and Archive practitioners interested in those issues affecting the profession in Northern Ireland and the Republic of Ireland to a meeting of the IRMS Ireland regional group in the National Library of Ireland (for directions please click on the following link), on Thursday 14th November 2013.  The theme of the meeting is ‘Records Management Challenges: Hard and Soft options’.  Examining and understanding how to manage records, is a must for anyone responsible for Information Management within an organisation.  Leading professionals from a variety of sectors will share their experience and knowledge and offer practical solutions based on best practice.  IRMS Ireland wishes to acknowledge the generous sponsorship of this meeting provided by the Wincanton Records Management, and the kind co-operation of our hosts, the National Library of Ireland. 

The Information and Records Management Society is the foremost professional association for all those who work in or are concerned with records or information management, regardless of their professional or organisational status or qualifications in Ireland and the UK. To join the IRMS please click on the following link . IRMS offer very attractive membership rates for Corporate, Individual, Retired and Student members. Upon registering for membership an invoice will be issued to join.   The agenda for the meeting is set out below. If you would like to attend, please contact Chris Manson, Secretary using the following email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact details of those individuals who register to attend will be circulated prior and during this meeting.  Please note that pictures taken at this event maybe used on the IRMS website and for advertising purposes.  If you do not wish your details to be included or picture taken please notify us when you are making your booking to attend.

If your company is interested in sponsoring future events please contact Dorothy Quinn Chairperson of the IRMS Ireland at This email address is being protected from spambots. You need JavaScript enabled to view it. 



14th November 2013

Records Management Challenges: Hard and Soft options


09.30 – 10.00              Registration & Coffee

10.00 – 10.05              Welcome and Introductions Dorothy Quinn, Chairperson, IRMS Ireland

10.05 – 11.00              Microsoft SharePoint in the Health and Safety Authority (HSA) Kelly Meegan and Liz Robinson, HSA

11.00 – 11.30              Microsoft SharePoint as a Records Management tool Simon Cole, Automated Intelligence

11.30 – 11.45             Tea/Coffee and Networking Opportunity

11.45 – 12.15              Managing Electronic and Physical Records- external records Neil Curran, Wincanton                                

12.15– 12.45               Group discussion on IRMSI topics for future meetings and update on Group activities Julie Brooks, Lecturer in Records Management, UCD and IRMS Committee will facilitate discussion

12.45– 13.30               Lunch and networking opportunity

13.30 – 14.00              An overview of legal changes in the new Freedom of Information bill (ROI) Jennifer Kavanagh, Lecturer in Law, Waterford Institute of Technology

14.00- 14.30                Inspiring the next generation – future directions for ISO15489 Records management standard Zoë Smyth, Senior Records & Information Manager, NI Civil Service

14.30- 15.00               Just Social – Social Media for Just Causes and ‘Socialising your data’ Sean Brady, Cloud Assist

15.00- 15.25                IRMS Ireland AGM

The IRMS is taking this opportunity to thank all of our speakers and the IRMS committee for organising this event.  Additional information on our speakers is below;

Kelly Meegan – Application IT Trainer
Kelly has worked as an Application/IT trainer for the last 16 years - both directly with clients and sub-contracting with established training organisations. Specialising in end-user application training such as Microsoft SharePoint, MS Word, MS Excel, MS PowerPoint and Business Objects Crystal Reports, Kelly has also been involved in partnering with clients to develop custom courses, induction programmes and product migrations with associated courseware.

Liz Robinson - Records Manager, Health and Safety Authority - BA (Hons) Education & Training,   Dip Information Studies
A Member of Information and Records Management Society, Liz assumed responsibility for Records Management within HSA in 2003 and has since overseen the development of HSA records management systems. This included the design/implementation of the classification scheme, retention and disposition scheduling, staff training, and initial set-up and on-going management of archives.  

Simon Cole – Chief Technical Officer, Automated Intelligence
Simon has over thirteen years of experience in the Enterprise Content Management Industry. During his career he held a global role leading the records management strategy for Autonomy PLC. Prior to that, he drove product direction for the Meridio product group. During his time with Meridio he was responsible for establishing the US office and built a team that drove the growth of the business.  He is currently an active member of the EU level Document Lifecycle Management (DLM) Forum and was directly engaged with the delivery and development of the new European standard, MoReq2010.

Jennifer Kavanagh – Law Lecturer, Waterford Institute of Technology
Jennifer Kavanagh is a Law Lecturer in Waterford Institute of Technology and a Ph.D. Candidate in the School of Law in Trinity College. Her research is in the area of Constitutional Law, Media Law and Politics and the Law. Her PhD thesis is on the link between the role of the citizen and the right to freedom of expression in relation to accessing and shaping of government policy.

Jenny is a member of Irish Political Studies Association, and the Irish Association of Law Teachers. She is a regular contributor to the PSAI website and has appeared on Tonight with Vincent Browne programme on TV3 and the Week in Politics on RTÉ as a legal and political commentator.

Zoë Smyth - Senior Records & Information Manager, Northern Ireland Civil Service.
Zoë is a qualified Archivist and Records Manager and has participated on the International Records Management Committee since 2000. This committee has commenced a major review of the foundation standard for the Records Management profession, ISO15489. She is interested in the challenges and options involved in this work, from an individual’s perspective and the wider Records Management community.  

Sean Brady, CloudAssist
Sean Brady is a Software Engineer with a Master in Internetworking which led him to create CloudAssist to simplify the data migration process to Office365 for Enterprises. Sean has worked with the Enterprise Ireland and Irish Internet Association’s Cloud Series roadshow where he outlined the benefits of ‘Socialising your data’ using Office 365 based on a case study migration. Sean also launched a non-profit organisation, Just Social, that aims to help Irish Charities to socialise their data using free Office 365 donations which was picked by Web Summit last year as the ‘Best IT idea for the NGO space’.

The IRMS Ireland are delighted that this event is sponsored by Wincanton and we would like to thank them for their support.


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