Stefanie Davidson has kindly provided some resources after discussions on 13th November. Please find her email below.
There was some general discussion during the day about ways to calculate the
possible costs of implementing a Digital Continuity plan. Currently it may
not be easy to get realistic figures on the costs of both storing AND actively
managing digital data and records (there are lots of cost figures out
there for storage - either offline or online, but these usually don't include
the ongoing costs of actively managing content to ensure continued access
s over time). One project to keep an eye on for generating some useful information
on the costs of actively managing digital content you have stored
may well be the EU funded 4C project (their preferred term for the active management.
management of digital material is 'curation').
Another useful source of information on storage costs is David Rosenthal's
blog - under posts tagged Storage Costs
Expressing benefits and value:
These sources might provide ideas for ways to express the benefits and value
of investing in continued access to digital material:
The Blue Ribbon Task Force research and reports into sustainable digital preservation
and access: http://brtf.sdsc.edu/publications.html
The Keeping Research Data Safe benefits analysis framework resources (this
was designed for Higher Education institutions to assist them in making the
case for the preservation of access to digital research outputs, but many
of the generic benefits can be applied to any digital material where continued
used access is desirable. http://beagrie.com/krds/
Members might be interested in the NDSA report on the risks and benefits associated
with the use of the PDF/A file format for long term preservation.
The SPRUCE project recently produced this Toolkit for assisting in the preparation
aration of a Business Case for digital preservation. Some of the guidance may
be equally helpful in making the case for resources to actually put a Digital
gital Continuity Policy into action (hosted on the DPC website).
Technology Watch Reports:
The DPC publish very useful Technology Watch reports covering subjects such
as the challenges of preserving and managing email, preserving CAD file formats
and a very useful introduction to the OAIS model standard.
Digital preservation Handbook:
The DPC also host the online version of the Digital Preservation Handbook
ttp://www.dpconline.org/publications/digital-preservation-handbook This is
currently being updated and improved by a partnership involving the DPC, TN
A, JISC and the British Library, but the current version is still a useful =
and relevant reference document.
Policy writing guidance:
There's lots out there, but NESTOR have published this guidance this week
ttp://files.d-nb.de/nestor/materialien/nestor_mat_18-eng.pdf which may be useful
in framing thoughts on a Digital Continuity Policy. Many of the actions
required for digital continuity are indistinguishable from those required
for digital preservation over the very long term.
There are several registries for finding Digital Preservation Tools - such
as File Format Identification tools like DROID from TNA - which can be a handy
resource for defining solutions to digital continuity problems. These
include the Community Owned Preservation Tools Registry http://coptr.digipr
es.org/Main_Page and the POWRR tool grid, which provides a number of ways to
view and access information on tools http://www.digipres.org/tools/
I hope group members find some of these resources useful, please circulate
to anyone who might be interested.
Records Management, Collections & Digital Archives Coordinator
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