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Scotland Group Blog

IRMS Scotland Meeting - 09 October 2014

Thursday, 04 September 2014

The IRMS Scotland Group are please to invite you to register for the first event of our 2014/2015 programme. The over-arching theme for the year is “A brave new world: how to manage change”  and future events focus on Changing Technologies and Changing Standards. The topic for our first meeting is “Impact of business and political change on information”. This event will take place on Thursday October 9th at Historic Scotland, Longmore House, Edinburgh EH9 1SH from 9.30 to 4.15.

Sessions include:

  • an insight surgery on mergers, demergers and acquisitions
  • changes to business delivery models based on a case study on child protection and GIRFEC (Get It Right For Every Child)
  • economic change based on a  property rationalisation project
  • full audience investigation on exploring opportunities presented by political change in post-referendum Scotland
  • break-out discussion/action planning sessions to enable further development of the day’s key themes around the areas of minimising risk, maximising benefit and exploiting opportunity for information gain.


We have a number of great speakers and panel members and hope that the mix of session types will ensure that everyone who attends will both provide and benefit from the collective value of the event. Outputs from the event will be summarised and distributed for wider reference.

This event is free of charge and is open to all members of the IRMS and the wider community. Should the event be over-subscribed, preferential booking will be given to IRMS members. Please forward this email to anyone you feel may be interested in attending. 

To view the full event agenda and register for what should prove to be a very stimulating, collaborative, practical and topical event:

If you have any queries please do not hesitate to contact the IRMS Scotland Group using the This email address is being protected from spambots. You need JavaScript enabled to view it.">This email address is being protected from spambots. You need JavaScript enabled to view it. email address.


Heather Jack

IRMS Scotland Group October 2014 Event Co-ordinator


Forthcoming meetings programme

Thursday, 10 July 2014

Dear All,

It seems that 2014 is shaping up to a year of fundamental change not just for the IM world with major revisions to legislation (EU Data Protection, ISO 15489, RIPA and Data Communications) but also (potentially) on a national level. In addition there have been various public sector body mergers so managing change is a multi-dimensional issue! Responding to change will, therefore, be the over-arching theme of meetings for the coming year.

We feel regional meetings are an important component of your CPD activities so the topics we chose reflect current issues of concern and interest. If you have ideas for topics or would like to get involved with an event (by offering a venue or to speak) please get in touch with me either through email or this Blog.

Our next regional meeting will happen on 09th October at Historic Scotland's offices in Edinburgh. The programme for this meeting will cover various types of organisational and national changes that a post-referendum Scotland might anticipate. 

Look out for booking details and full agenda on the Scotland Group webpages and on this list in the coming weeks.

Please sign up to the Blog and Events updates via the Member Area of the IRMS website.

Following meetings:

* Late January 2015 - Changes in technology, skills and tools
Venue:  TBC, Possibly Glasgow 

* Last week in May/first week in June 2015 - Changes in standards (e.g. ISO 15489, RIPA & data protection) Venue: TBC


With all good wishes for a great Summer, Claire.

News and update

Wednesday, 12 March 2014

Dear All,

Apologies for the lack of news since the last event ‘Getting Our Act Together: Implementation of the Public Records (Scotland) Act 2011’ (Glasgow 03/12/2013). Materials associated with the conference are now available from the Scottish Council on Archives website at:

These include recorded presentations, panel sessions, Q&As and speaker PowerPoints. The event was over-subscribed and so the website is an effort to provide all colleagues and stakeholders with access to the conference papers and debates.

Membership News:

Can I welcome some new members to the Group:

Diana Watt at Napier University;

Iain Wardrop at Scottish Futures Trust;

Lynda Petrie at NHS Tayside;

Barbara McMillan at Falkirk Council;

Karen Gillon at Perth & Kinross.

Congratulations to Jackie Timlin on her new post the RBS and Henry Sullivan who is now at Edinburgh City.

Thanks to Eleanor Rowe and Martyn Lockwood for their time on the Group Committee. We are sorry to lose them but wish them all the best.

Next Meeting:

As 2014 is racing ahead our next meeting is beginning to be planned. We would like to have it towards the end of June so we can provide an update on the IRMS Conference which takes place in May. The programme is still being developed but possible themes (based on the feedback from our last regional meeting in Aberdeen) are around some practical issues:

  • use of social media for business purposes and the issues it poses for the application of retention schedules etc.; 
  • managing unstructured e-recs on shared drives;
  • the essentials for a basic RM training package for staff.

If you have any other suggestions please reply to this Blog.

If you would like to offer a venue (suitable for about 40 people) please get in touch either via the Blorg or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it." target="_blank" rel="nofollow">This email address is being protected from spambots. You need JavaScript enabled to view it.

Other useful info:

In addition to the regional meetings it is always good to learn about other resources and sources of expertise. With this in mind please use this Blog to share any resources you find helpful.

I will begin by recommending the IRMS podcast series to you - discussions are hosted by James Lappin and Heather Jack. They cover a range of issues from recent DPA developments to ISO revision


With best wishes, Claire.

Event: 03 December 2013

Friday, 01 November 2013

Getting Our Act Together: Implementation of the Public Records (Scotland) Act, 2011

City Halls, Candleriggs, Glasgow G1 INQ


A conference to consider The Public Records (Scotland) Act 2011 (the Act) will take place on 3 December 2013.  It is the first in a series of partnership events that the Keeper of the Records of Scotland (the Keeper) hopes will become an annual occurrence. This collaborative event is organised by National Records of Scotland (NRS), the Scottish Council on Archives (SCA), Information and Records Management Society (IRMS), Archivists of Scottish Local Authority Working Group (ASLAWG) and the Archives and Records Association (ARA). The Act came into force on 1 January 2013. It is the first new public records legislation in Scotland since 1937.  Its primary aim is to improve the quality of record keeping by named public authorities across Scotland.  Authorities are required to produce and implement a formal records management plan (RMP) for the proper management of their public records, to be agreed by the Keeper.

Good records management is central to good governance, efficient working and is therefore an important business tool, but it also serves to protect the rights of the Scottish citizens, particularly some of the most vulnerable in our society. Managing our public records correctly helps strengthen our democracy.


Invitations will be sent to SLAs and public bodies.

All enquiries to Victoria Brown 

Programmes and Development Manager


General Register House  2 Princes Street  Edinburgh  EH1 3YY

W  E  This email address is being protected from spambots. You need JavaScript enabled to view it." target="_blank" rel="nofollow">This email address is being protected from spambots. You need JavaScript enabled to view it.  T  +44 (0)131 535 1362  M  +44 (0)787 520 0697 


Link to map of Garthdee campus

Friday, 07 June 2013

Buses 1 and 2 from Union St get you to Garthdee.

Allow 20mins.


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