The IRMS Conference 2013 is almost upon us, the Executive Committee have worked incredibly hard to provide us with another fantastic event full of interesting, inspiring and thought provoking speakers.
The IRMS Executive schedule the Annual General Meeting (AGM) at Conference to enable as many of our membership as possible to attend without requiring additional travel or time away from the office, in the past we’ve not always given enough time to the AGM and you will see that this years event will take place from 16:00-17:00 in the Balmoral Room.
One of the primary discussions at the AGM will be the annual report and accounts, these have been included in the most recent IRMS Bulletin and an email has been sent to all members with a link to the Annual Report on our website.
There are a great many highlights to the successes of the Society in the past year and I certainly recommend a read..
The AGM is your opportunity to have your say, whether that be to challenge decisions made by the Executive Committee or whether it be to put forward a proposal for consideration as we continue to improve the way in which the Society works and the services we are able to offer to our members.
The IRMS will only ever be as strong as our membership and our shared commitment to the profession and I am looking forward to continuing our hard work next year and would welcome the input and/or efforts of any of our members as we continue to support our profession.
If you’re headed to Brighton, have a safe trip and enjoy the conference.
The IRMS Conference is nearly upon us and if you enjoy my blogposts here, I suggest you subscribe to the IRMS Conference Blog as I will be producing mini-posts (I guess I could call them bloglets) for the keynote sessions and for the breakout sessions that I attend.
If you are a regular reader you will know that Big Data and the associated topics are of interest to me, particularly with consideration to the credentials that are necessary if information within the enterprise is to be considered reliable and trustworthy. I think that this years Conference is going to be a real eye opener in terms of how much integration and collaboration there needs to be if the full potential of enterprise information is realised through big data programmes and the threat of information that is retained is to be fully understood.
The world of data management has traditionally been distinct from the wider world of information management; data programmes are often driven by IT or specific business areas whereas Information and Records Management, if such a function even exists within an organisation, focus specifically on document management and control, whether physical or electronic format
If we go back to the beginning and consider what Records Management actually seeks to achieve we can see that ISO 15489-1:2001 defines records management as;
“the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”.
I would question how many organisations manage this ‘efficient and systematic control’ of the various aspects of information in its lifecycle and wonder how many ‘firefight’ against the tsunami of information that is generated within the various processes that exist within even a small organisation.
I think that this is particularly relevant where you consider the legal obligations of businesses to maintain proper records or evidence of an event; Legal Accountability is often a driver for introducing or recognising Records Management practice as critical to business success.
Usually, recognition of the importance of good Records and Information Management practice follows an event that has either impacted an organisation or has negatively affected one of its peers. The global financial crisis is a good example of this, the information cited in the various Inquiries into the conduct of financial services organisations has highlighted the absence of good records management practice and its not surprising that this sector has recently been on a recruitment drive for qualified and experienced professionals. Other good examples can be found in the Energy Sector, Engineering, Healthcare and various Public Sector organisations which highlights that there are few organisations that have actually managed to tame the threat of information that they retain and attempt to master in order to realise its value.
So, as a profession this leaves us with a lot to work out I think that there will be a great many opportunities to consider how we ensure that we’re part of the information infrastructure within organisations now and in the future.
So, lately i’ve been doing some research into the wonderful world of Data Management Standards and I found something both useful and interesting on the website of DAMA International.
As you can see, there is a group out there who are beavering away producing some excellent information and resources to support Data Management concepts and practices.
The Wikipedia page for Data Management references the topics covered by the DAMA DMBOK (Data Management Body of Knowledge) and you will find the following headings;
- Data Governance
- Data Architecture, Analysis and Design
- Database Management
- Data Security Management
- Data Quality Management
- Reference and Master Data Management
- Data Warehousing and Business Intelligence Management
- Document, Record and Content Management
- Meta Data Management
- Contact Data Management
so, a great many of you will immediately identify the parallels between Data Management) as grouped by the DAMA DMBOK) and recognise those topics that are mainstays of Information and Records Management practice and part of the heritage of our profession.
but my question would be,
how many of you are involved in these activities in your organisation?
Many of our members are less engaged in activities relating to data management, MI Production and business intelligence and analytics, but, my guess is, that many of our members could (or should) be engaged. Afterall, who is it in your organisation that understands the common terminology, semantics and natural language that are recognised as master or reference data? Who here has supported the definition and development of meta data standards? but who here is engaged in this activity in their organisation?
Its interesting to see that the DMBOK 2 (due for release later this year) no longer references Document, Record and Content Management as a separate ‘function’ within IM, it states that
‘ “Documents and Content” has changed locations.... to highlight its increasing importance as part of the scope of data to integrate, analyze and interoperate’
I’m unsure whether Records Management is still referenced in the DMBOK2 (its not immediately obvious from their website) or if all information is perceived as potentially a Record? I’ve asked to see the document as part of its open review so shall report back if am able to be part of the review process, if not, I shall follow up in the Autumn when the final version is released.
The IRMS has recognised the importance of IRM within Data Management activities, hence our Conference this year taking the theme of Big Data and bringing together a wealth of fascinating folk who will share their experiences of using IRM practice within a data discipline. if you’ve not already booked your tickets, I would highly recommend getting a move on (there are only a few tickets remaining) because its going to be a incredibly useful event for anyone working in an Information or Records Management role in any business that uses Enterprise tools..
For many, data is the lifeblood of an organisation but the good governance of data, as with any information type, is essential if that information is to be relied upon to ensure accountability and support decision making. Good decisions and good judgement rely on good information. Good information is only achieved through good management and good management is based upon policy, standards and controls that ensure consistent management of information, in a controlled way that withstands scrutiny.
So, Records, Document and Content Management have always been a Data Management topic but now that the data asset held by even a small organisation is big, its time that the IRM profession recognised its role in its management.
Records Management - think wider
Many organisations think an EDRMS ensures they are complying with records management requirements. But really, it is only part of the solution - and only when implemented well.
The Society offers four types of membership, from Corporate through to Student.
If you are not already a member and would like to join the Society, or if you know anyone who would be interested in joining, please complete the application form.