Finance Group have an event coming up on 23rd March in London.
Full details can be found here.
IRMS Ireland are pleased to announce that the next meeting of the Group will be held in Belfast on Thursday, 6 April 2017 in the beautiful surroundings of Belfast City Hall.
Topics will include SharePoint for records management with case studies from two County Councils who have rolled out a SharePoint solution (we think your colleagues in IT will find this interesting, so please bring them along).
And of course we will take a closer look at how some of our members are preparing for GDPR from May 2018.
Details to follow shortly so Watch this Space!
It is now less than four months until the unmissable IRMS Annual Conference taking place in Scotland at the Hilton Glasgow on 21st - 23rd May 2017.
The key focus for 2017 is to show how IRM can drive business transformation, helping you to become a bona-fide 'Agent of Change' within your organisation. Through an information-packed programme of keynotes, workshops, case studies and interactive discussions, you will emerge from your training with valuable new allies and a comprehensive briefing on the challenges ahead.
“Outwit your rivals with your new IRM intelligence and fulfil
your mission as a future agent of change!”
The IRMS Annual conference provides an unmissable three days of new ideas, best practice and experience sharing. This year’s acclaimed IRMS Annual Conference will bring together over 450 IRM thought-leaders, strategists and practitioners for the UK’s largest gathering of information and records management professionals.
Our popular 3-day package includes two nights’ accommodation, a special social event on Sunday evening, IRMS Gala Dinner & Awards on Monday night and closing reception on Tuesday afternoon, all designed to maximise your opportunities to meet and share experiences with your peers from all over the UK (and beyond).
Agents of Change: Driving Business Transformation
IRMS Annual Conference
21st – 23rd May 2017, Hilton Glasgow
Don’t delay book your place now, IRMS Member full conference places are just £799 + VAT, register at: www.irmsconference.org.uk
We hope to see you in May!
Please join the IRMS London group for an informative and interactive session led by David Bowen on "Preserving E-mails – Which? Why? How long?".
The session is designed to facilitate discussion, focussing on which e-mails need to be preserved and why; looking at standard records management retention questions and at historical archival reasons. We will ask how long the e-mails need to be preserved, and see what differences this makes to the preservation methods selected. Finally we will look at methods for selecting, capturing and preserving e-mails, ranging from manual methods (which require personal responsibility) to fully automated systems (which can require a significant budget).
Our usual format for the evening will include networking, sandwiches, tea and coffee from 5.30pm-6.30pm followed by David's session at 6.30pm-8pm with time for questions.
The meeting will be held at the OFWAT offices in meeting room 4 on 21 Bloomsbury Street, London. The closest tube stations are Tottenham Court Road, Goodge Street, and Holborn.
Please book your free place here: https://www.eventbrite.co.uk/e/irms-london-event-preserving-e-mails-which-why-how-long-tickets-31203829494
IRMS London looks forward to seeing you all on Thursday 2nd March.
London Group Chair, IRMS
The IRMS about to make a start on Module 3 of the Records Management Toolkit for Schools which will cover Independent Schools. Module 2 for Academies is currently being formatted and prepared for publication.
We are looking for volunteers from the Independent School sector to be a part of this project. We will need:
· People who are able to give us a steer about what should be covered in the RM Toolkit for Independent Schools
· People who are able to check retention periods for accuracy
· People who would be prepared to proof read and comment on the drafts as they appear
If you are involved in records management in the independent schools sector and would like to be a part of this could you let me know with an indication of which section you would be prepared to assist with. Just for our information could you also indicate if you are a member of the IRMS.
Equally, if you are unable to be involved actively in the project but have some thoughts about what it would be useful to include please do let me know.
The IRMS is now seeking nominations for its prestigious annual Industry Awards, and for the distinguished honour of Fellowships, to be awarded at our 2017 Gala Dinner.
Our Award categories are the same as in 2016 and include –
Details of how to nominate yourself or someone you know can be found at www.irms.org.uk/about-us/awards. Anyone can be put forward for one of our awards – which are intended to recognise excellence across the information profession – but only IRMS members can nominate. The deadline is Friday 03 February.
Nominations for most of our awards will be announced (so that all receive the recognition they deserve) and go forward to a members’ vote. The winner will be announced at a glitzy Awards Ceremony at the Glasgow Hilton hotel on Monday 21 May.
And don’t forget, if you’re in the first 3 years of your information management career (including if you’re working whilst studying) then why not apply for our New Professionals Award? All you need to do is submit a written piece of around 1500 words on a related topic of your choice, and you could win a fully-paid place at our Conference!
Winners also receive a trophy and certificate and will see their article published in the IRMS Bulletin. Up to two runners-up places are also awarded.
The deadline for submitting your entry has been extended to Friday 17 February, so get writing – and if you need some inspiration, have a look at past winners’ articles.
For those with substantial experience in the industry, there’s our Fellowship – our most senior rank of membership. It can be awarded to any member who is nominated and who has, in the opinion of their peers, attained appropriate eminence, authority or seniority. Non-members of the Society deemed worthy can be awarded an honorary fellowship.
To find out why and how to nominate someone for this prestigious accolade, see www.irms.org.uk/about-us/fellowship. The deadline for this is Monday 06 February, after which nominations will be considered by a panel of existing Fellows with those successful being rewarded and celebrated at the Gala Dinner in May.
The IRMS Conference team is delighted to offer free bursary places at #IRMS17.
Enjoy the full 3-day package including social events, meals and accommodation plus a contribution to travel expenses. You’ll also meet the IRMS Chair and your sponsor (if applicable) and be invited to write about your experience for the IRMS Bulletin.
If you’re early in your career, this is an ideal opportunity to experience our flagship event, so have a look at www.irms.org.uk/about-us/bursaries and apply today.
Sponsorship opportunities are also available, offering your company an unmissable opportunity not only to engage with your target market but also demonstrate your commitment to this dynamic industry and developing the next generation of information professionals – check out www.irmsconference.org.uk/sponsorship for more information.
This year’s scheme builds on the success of previous bursary places such as the one generously offered by Restore in 2016 – read all about Sunny’s experience on the company’s blog. And look out for news of our keynote speakers and draft Conference programme – to be announced very soon!
As we look towards 2017 and beyond, our three main priorities are: to maximise the effectiveness of our marketing so that we can continue to attract new members in a difficult economic climate; to provide the best possible support to our Groups, whose many popular events are a core part of our activities; and to make better use of our statistical data, so we can improve the range of benefits you enjoy as part of your membership.
For those reasons we are now recruiting for the following positions:
The Marketing Director will lead on the design and delivery of targeted campaigns to boost the Society’s individual and corporate membership across the public, private and third sectors. The Groups Officer will support the day-to-day running of the Groups and also our pool of volunteers – those members who have expressed an interest in getting more involved with our work. The Data Officer will play a key role in improving and analysing our membership data which will support the IRMS in its various initiatives and projects.
Whatever your level of information management experience or academic attainment, if you’re an IRMS member, meet the criteria and have the time and enthusiasm to volunteer with us, we’d be delighted to hear from you, so please do consider applying for one or more of these positions.
The busy and exciting Autumn series of IRMS Groups events continues over the next few weeks – details below.
Thursday 17 November, 10:00am – 3:30pm
Irish Architectural Archive, Merrion Square, Dublin
Leading professionals from a variety of sectors will share their experience and knowledge and offer practical solutions based on best practice. Topics include Freedom of Information, GDPR, applying retention to documents on shared drives, and a new ROI government digital records management system, plus a workshop on innovative ways to promote information governance within your organisation. Followed by the group AGM. Sponsored by HPE.
Friday 25 November, 9:30am – 4:00pm
Nottingham City Council, Station Street, Nottingham
After a short hiatus, IRMS Midlands is back in action this month, and places are limited. Topics include ‘RM Back to the Future’, ‘A Proactive Approach to Information Management’, ‘Making the Business Case for Change’ and ‘Accreditation and Professional Qualifications’ plus an open mic session and discussion on the group’s future. Sponsored by Dataspace.
Friday 02 December, 9:30am – 3:30pm
Westminster Archives, St Ann’s Street, London
The final Public Sector Group event of the year looks at the main issues and priorities in 2017 and beyond. Topics include ‘Challenges for Records Managers in the 21st Century’ by Elizabeth Shepherd, ‘Compliance - the Bigger Picture’ by Emily Overton, ‘Managing Records in SharePoint’, GDPR, ISO 15489, and the Independent Inquiry into Child Sexual Abuse. Sponsored by Objective.
Oxford, UK | November 2016 | Digital preservation specialist Preservica, the Archives and Records Association (ARA) (UK & Ireland) and the Information and Records Management Society (IRMS) are pleased to announce the 2016/17 Practical Digital Preservation (PDP) training programme. It builds on the success of last year and introduces a brand-new series of executive briefings, workshops and webinars.
Free to ARA and IRMS members, PDP 2016/17 includes practitioner workshops and webinars, as well as new “Bring Your Boss” and “Bring your IT Manager” briefings that will help archivists and records managers raise awareness of the importance of properly protecting long-term and permanent digital information within their business and with their IT stakeholders.
The new briefings will be two half-day sessions, with the morning and networking lunch aimed at practitioners and business/ IT managers followed by an in-depth practitioner workshop in the afternoon. This will enable archivists and records managers to help their stakeholders to network with others in the same position and learn about the value and need for digital preservation from industry speakers and leading organisations that have already taken action to protect their long-term and permanent digital information assets. In addition, like last year, the programme will include a series of “How To” webinars aimed at practitioners that will cover the latest practical digital preservation techniques and best practice.
The PDP (2016/17) programme introduces a new format combining an Executive Briefing with a Practitioner Workshop for a 1-day event.
Archivists & records managers should invite their senior managers and decision makers to join events taking place in Edinburgh & London.
Archivists & records managers should invite their IT directors and managers to join events taking place in Edinburgh & London.
John Chambers, CEO of ARA said:
“Having focused on the theory of digital preservation in last year’s PDP programme, I am delighted that Preservica have come back to lead this important joint initiative, with its series of practical workshops. This programme has been key to supporting our members’ efforts to raise awareness of the need to properly govern long-term and permanent digital information with their senior management and IT teams. The new ‘practitioner’ element to the workshops will also allow our members to deepen their understanding of best practice in the management of digital content and records.”
Scott Sammons, IRMS Chair added:
“As more of what we all do becomes digital, it is vital for key decision makers within the organisation to understand the risks to long-term digital records, and the impact on the organisation of not taking appropriate action to properly govern digital information to ensures it remains safe and accessible over its full life-cycle. We are therefore delighted to once again partner with Preservica and ARA to deliver this important new joint initiative.”
Jon Tilbury, CEO Preservica adds:
“Preservica’s Digital Preservation and Access software is already in use at numerous ARA and IRMS member organisations, and we look forward to broadening the awareness of the importance of protecting long-term and permanent records through this series of executive briefings, workshops and online webinars”.
The Archives and Records Association (UK & Ireland) is the lead professional and membership body for archivists, archive conservators and records managers in the United Kingdom and Ireland. ARA has around 2,500 members.
ARA supports its members through training, continuing professional development, advocacy, identification of employment opportunities, professional help and advice, and by providing a community through which membership can discuss, and debate developments in the sector, and gather information and advice.
Through its members, ARA is committed to working for high standards in the provision and care of archives and effective records management. Learn more: www.archives.org.uk
The Information and Records Management Society (IRMS) is the leading professional association for information professionals. Formed in 1983 and with a clear commitment to inclusivity across the profession, IRMS currently has over 1200 members in 34 countries and territories world-wide and includes members across all sectors of the business world- both public and private.
The Society is committed to both providing its membership with relevant and high quality training opportunities and also, wherever possible, to partnering with other organisations to deliver joint initiatives of benefit to not only its members, but also to the wider profession. Learn more: www.irms.org.uk
Preservica is a world leader in digital preservation technology, consulting and research. Our active preservation solutions are used by leading businesses, archives, libraries, museums and government organizations globally, to safeguard and share valuable digital content, collections and electronic records, for decades to come. These include the UK National Archives, the Met Office, Texas State Archives, Wellcome Library and HSBC, to name a few.
Preservica’s award-winning digital preservation and access software is a complete, standards-based (OAIS ISO 14721) trusted repository that includes connectors to leading Enterprise Content and Records Management systems to ensure long-term usability, trustworthiness and preservation of vital digital records, emails and content. Visit: www.preservica.com
I am delighted to announce the re-launch of the IRMS Midlands Group which will be taking place on Friday, 25th November 2016 at Nottingham City Council between 9.30am and 4pm (10.00am start). Spaces are restricted to 30 and will be allocated on a first come first serve basis.
The meeting is free of charge and open to IRMS members and non-members.
A sandwich lunch and refreshments is kindly provided by our sponsors, Data Space.
To reserve your place at this event please click on the link below and you will be taken to the Eventbrite booking system. The agenda for the meeting can also be found via the link.https://www.eventbrite.co.uk/e/irms-midlands-meeting-friday-25th-november-2016-tickets-28983288797
There are a number of IRMS Groups events coming up in the next few weeks – details below.
Thursday 29 September, 5:30pm-8:00pm
OFWAT, Bloomsbury Street, London
IRMS London is pleased to welcome David Ryan, a Director in Information Assurance, who will be proposing some exciting thoughts and ideas on what Information Management will look like in the future. In the 400th anniversary year of Shakespeare's death, and using a selection of well-known quotes from his work, he will reflect on what the next few years might bring to the world of information management, from holographic user interfaces to the real possibilities of a data driven workplace, and put forward some approaches for responding to these challenges.
Friday 07 October, 9:30am-3:30pm
Westminster Archives, St Ann’s Street, London
We are delighted to welcome Naomi Jane, Laura Bailey and Alison North as the speakers for our next event, for which the theme is ‘Awareness’. In order for our organisations to benefit from our skills and the work that we do, we need an understanding of 3 different types of awareness: self-awareness, technology awareness and professional & business awareness. The event will culminate in a roundtable discussion between speakers and attendees. Sponsored by AN Information Limited.
Friday 28 October, 9:30am-4:30pm
New Register House, West Register Street, Edinburgh
Following on from the last event to promote IRM and re-branding the records manager to #lookthepart, we are now offering a day dedicated to you and your development to #bethepart. Our recent survey highlighted an interest in finding out more about CPD and accreditation so we’ve put together a fantastic line-up of speakers to tell you all about what’s on offer, including Alan Bell from Dundee, Fionnuala Cousins from RGU, and Martin Halvey from Strathclyde, as well as representatives from IRMS and CILIP to discuss the benefits of personal accreditation.
Monday 07 November, 9:00am-3:00pm
Junction 24, Market Way, Bridgwater
The 2Ms are delighted to announce the next SPPG event in collaboration with the IRMS South West Group. Presenters for the day include Melody and Michele, Andrea Binding and Darren Cole from Somerset Council, Marek Samaj from Microsoft, and Michael Willis from the Northern Ireland Local Government Policy Commission. As an extra treat, the SharePoint loose women (and men) will be holding a SharePoint Agony Panel where you can bring your SharePoint issues (good and bad) to the table for discussion. Sponsored by Automated Intelligence.
And that’s not all – watch this space for more events being announced in the coming weeks!
As you know, the next IRMS Conference will be held on 21-23 May 2017 at the Glasgow Hilton hotel, and the theme this time is “Agents of Change - Driving Business Transformation".
Have you got something to say about the role of information in business change? Whether you have a new concept, a project case study, or just want to discuss a subject you're passionate about with a like-minded audience, don't miss this fantastic opportunity to present your ideas! The main topic areas are below, but as always the door is open to all.
Technology - best practices and innovation in Enterprise Content Management
Law - understanding and responding to changes in information law
Soft Skills - helping you as a professional, particularly in managing change
Lessons from Scotland - case studies and best practice from our host country
Deployment of Solutions - case studies from our vendor community on many aspects of information and records management
We’re also looking for end user stories relating to, for example:
- The creation of governance systems for records management and privacy, including policies, procedures, roles and responsibilities
- The implementation and ongoing management of EDRM / ECM solutions
- The practicalities of physical records management - scanning, space planning, disposal, re-filing, archiving.
For the first time, we're using the EasyChair system for submissions, making it easier than ever to put forward your proposal for a contribution to the IRMS Conference. To find more details and submit your paper online please go to www.irmsconference.org.uk/call.
Get your thinking caps on – the deadline for submissions is Wednesday 02 November 2016.
Reminder for delegates – the Super Early Bird rate ends on 30 November 2016. Register now at www.irmsconference.org.uk and save up to £200 on the standard price!
The SharePoint Practitioners Group and South West Group have decided to hold a joint event at the end of the year entitled,
A SharePoint Feast with a Side Order of Data Protection
To book your place on this FREE event please click here and click the green register button. Details of the event are below.
Arrival and registration
Welcome and Introduction – detailed agenda for the day
Lets get cooking
Information Management Speed Dating
The importance of aligning ICT and IM Strategy for Transformation
Darren Cole – Strategic ICT Manager. Somerset County Council (SCC)
Marek Samaj - Microsoft
Coffee Break and networking
Soup & FISH Course
What has a FATFISH and Spaghetti got to do with Information Management Transformational Change? A SharePoint journey to the cloud (to include live demonstration)
Andrea Binding – Corporate Records Manager SCC
Michele Noad – IM Transformation Consultant – currently working with SCC
AI Syncpoint Demonstration
Melody Allsebrook – AI SharePoint Business Analyst
Lunch – break out and networking
SharePoint Agony Panel- Bring your SharePoint problems to the table
Panel to include a SharePoint Enterprise Architect, Technical and Engagement Expertise
Are you ready for Brexit?(Main Room)- Melody Allsebrook
Session available for speaker/workshop (Breakout Area)
How can O365 support compliance with FOI? Main Room
Michael Willis– Northern Ireland Local Govt Policy Commission –
EDRM steering group
How to Build a Business Case for IM Transformation
an interactive session – Michele Noad(Breakout Area)
After Dinner Mints
Wrap up the days sessions - and pay the bill
Are you in the first three years of a career in information and records management? Whether you’re a current student or recently qualified, employed or self-employed we want to hear from you… there’s no age limit, and there’s a fantastic prize on offer!
Kindly sponsored by renowned IRM expert Alison North for an eighth year running, the IRMS New Professionals Award recognises the thoughts and observations, insight and expertise of those who have recently joined the profession.
Ours is an increasingly-diverse and rapidly-evolving industry, and it’s easy for those with less experience to feel overawed. This award demonstrates the value the IRMS puts on the fresh perspectives that those who are just starting out in the sector can bring.
And one of the best ways to share and develop that wisdom with like-minded folks is by attending the IRMS Conference – an annual gathering of 400 information professionals in fantastic venues across the country, expertly organised by our partners Revolution Events.
Want to book for Conference early? That’s a great idea – discounted Super Early Bird rates are available via www.irmsconference.org.uk until 30 September – and don’t worry, we offer an alternative prize of equivalent cash to spend on your professional development. Not only that, there are prizes for up to 2 runners-up as well.
So get your thinking cap on… if you need some inspiration, why not check out the previous winners’ articles on the IRMS website? Good luck!
In the referendum on Thursday 23 June 2016, the General Public of the UK voted to leave the European Union.
While the effects of this decision (including the exact date of the departure) are yet to be determined, the Information and Records Management Society (IRMS), like many other organisations, believes that there will be challenges and opportunities in the field of information and records management.
As a Society we will continue to monitor developments and provide content relevant guidance and resources to our members in order to support them, their organisations and the wider profession through the forthcoming period of change.
The IRMS is well-placed to do this – we have a large membership across a broad range of sectors and specialisms, as well as a strong ethos of collaboration and knowledge sharing, which enables us to adapt to our ever-changing environment.
Scott Sammons CIPP/E, AMIRMS
The Society offers four types of membership, from Corporate through to Student.
If you are not already a member and would like to join the Society, or if you know anyone who would be interested in joining, please complete the application form.