The interactive hub of the information world

IRMS Conference 2017


Advances in technology present the paradox of new opportunities for collaboration and innovation and new challenges for management and control.

  • How can we increase our influence on future development of these enabling technologies to ensure they are fit for purpose, business focussed and user friendly?
  • What are the key differentiators between the diverse systems and tools on offer in the market place?
  • What progress is being made in the areas of digital preservation and sustainability?

As technology changes so must the responsibilities of information professionals. As an example, Microsoft SharePoint is set to make a substantial impact in the next few years as will web 2.0 solutions. How will Records Managers respond to these new solutions? As threats … or opportunities?

Conference Sessions already confirmed in this Theme

S04 - Question Time

  • James Lappin, Thinking Records
  • Leanne Bridges, Audit Commission
  • Paul Duller, Tribal
  • Jon Garde, Objective Corporation
  • Marc Fresko, Inforesight Limited

Using the format of the popular BBC programme, “Question Time”, a panel of four experts from the worlds of records management and information technology will answer topical questions put to them by the audience.

S07 - Don't forget about the Structure in the EDRM

  • Courtney Fletcher, Mesirow Financial Consulting
  • Liam Ferguson, Mesirow Financial Consulting

The advent of more sophisticated technology tools and cheap storage has led to organizations amassing large amounts of electronic data as part of their ongoing operational and financial responsibilities. When a dispute or investigation arises, the ability to scope, acquire and analyze the relevant data can be extremely complex and burdensome on both the law firm and the corporation.

S08 - eArchiving : The Central Electronic Archive (CEA) beyond retirement AND Long Term Preservation of Electronic Documents

  • Andrew Pitt, Pfizer Global Research & Development
  • Alan Shipman, Group 5 Training

Andrew will talk on the development of electronic archiving at Pfizer Global Research & Development and the experience they have had in running the system - the challenges, the pitfalls -and planning for it's eventual retirement.

Alan will discuss the issues relating to the long term retention of electronic information, particularly where retention periods are longer than the anticipated life of the storage and retrieval technology. Issues with the choice of suitable storage media and file format will be discussed.

S10 - Keynote 2 - Death by Email

  • Dr Tom Jackson, Loughborough University’s Department of Information Science

A victim of its own success, Email represents both a curse and a blessing for us all. It can be an excellent tool for communicating, sharing and exchanging information with colleagues, clients, business partners, suppliers … BUT… uncontrolled, it can detrimentally impact upon organisations, staff and stakeholders alike.

Since 1998 significant research has been carried out by Tom into the use of email within the workplace and its impact on the employee and their job. The research has enabled understanding of the dimensions of effective electronic communication, so email users can enjoy and reap all of the benefits that computer-mediated communication technology provides. In this keynote, Tom will share his experiences of this compelling and pertinent topic.

S13 - Continued communications: maximising information potential within computer mediated communications for business benefit

  • Elizabeth Lomas, Northumbria University
  • Sarah Demb, Continued Communication Group
  • Nicholas Cooper, Continued Communication Group

Continued communication is a Northumbria University co-operative action research enquiry being undertaken by 50 co-researchers currently split into a group of records managers and a group of wider information systems users. These two groups are critically evaluating how to maximise the business potential of data/records held within information and communication technolgy systems, which incorporates any IT system with the potential for dialogue such as email, Facebook, wikis or SecondLife. The groups are assessing the value of records management frameworks, other business models and the impact of the individual. As part of the project personality profiling is being undertake in order to establish whether introverts/extroverts and other complex personality profiles play a part in determining how users engage with ICTS and records management principles.

S18 - ESI: An episode on cross disciplinarity

  • Kirsten Ferguson-Boucher, Aberystwyth University

This paper offers a conceptual framework for making decisions about how to identify and manage the increasing quantities of evidence collected on networks by integrating best practice from records management and employing network forensic readiness.Delegates will gain an overview of the concept of network forensic readinessand explore its relationship with Information Assurance and Records Management.

S21 - Applying Retention and disposal Schedules in an EDRM System: Theory v Practice

  • Dr David Reeve, Dorset County Council

At present most solutions tick the right boxes on TNA 2002 requirements for retention and disposal but are unusable on a practical level since they rely on the users inputting data and having to move things at the appropriate time. With the onset of changes in Moreq 2 we should be pushing the suppliers to produce practical retention and disposal solutions. The paper discusses these issues and suggests practical guidance on how records managers can make disposal work practically in an EDRM Solution.

S25 - Horses for Courses

  • Tony Hendley, Cimtech Ltd

While technology should never drive moves to bring management and control to the electronic records environment, we are faced with an increasing smorgasbord of records and information management systems and tools and it is not always clear what differentiates one system from another. So …what type of product is most suitable for Electronic Records Management? What can you do with SharePoint, Open source software such as Alfresco, EDRM packages and Full Enterprise Content Management suites? In this session Tony will take a pragmatic look at what’s on offer.


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