The interactive hub of the information world

IRMS Conference 2017

Spring Fair

A mix of interactive sessions, incorporating a Spring Fair of vendors' services and products, demonstrations, case studies, best practice and fringe events.

A unique chance to network widely and share your ideas and experience with your peers and get your questions answered, in a convivial atmosphere!

Conference Sessions already confirmed in this Theme

S04 - Implementing Records Management in Social Work Department With No budget and No Technology

  • Martyn Lockwood, Dumfries & Galloway Council

On 25 August 2008, Dumfries & Galloway Council successfully rolled out a records management system to 1400 staff, at no cost, and with no extra resources. It has successfully withstood a reorganisation at both the corporate level and at service level and has the buy-in from all staff.

It wasn’t rocket science - we even saved money. How did we do it? We will be discussing:

  • Design
  • Classification
  • Retention Schedule
  • Overcoming objections and possible stumbling blocks
  • Overcoming negative attitudes from IT
  • What lessons we learned during training and how we applied these lessons
  • Purest versus pragmatic records management approach
  • Buy-in
  • Management support
  • Implementation

The work that has been carried out will lead to an easy migration to EDRMS should the Council decide to pursue this route at a later date. I’ll also be looking at some of the key points from our recent external review e.g. lessons learned and savings.

I will make no pretence - it wasn’t easy - but it’s very satisfying to see the end result with coordination of classification, file plan, naming convention and templates, across a huge geographical region. You can do it too.

S04 - Starting from Scratch: Implementing Records Management in Local Government Environment

  • Ava Wieclawska, Wirral Council

Ava describes how records management was established at Wirral Council and how traditional concepts and ‘doing things by the book’ can still work. She will focus on the key drivers for the new purpose-built records management and archives facility, the challenges faced by local government in meeting information management requirements whilst having to realise savings; the consolidation strategy which has resulted in success for the Records Management and Archives Services; the impact this development has had on the Council; and where they are hoping to take the Service to next.

S08a - How to Undertake a Records Audit Using Limited Resources

  • Alex Hodge, Knowsley Metropolitan Borough Council

In this case study, Alex will explore a methodology, used in a local authority, through which staff themselves undertake information audits, covering its associated benefits and risks, the role of communication and training in its success and how to adapt it in other organisations.

The presentation will also include how information gained from the audit has been used to develop a key records management programme and get buy in from senior managers.

S13 - Taking Information and Records Management Through a Merger

  • John Davies, TFPL

Mergers make headlines, make lawyers and bankers rich, and rarely deliver the benefits deployed to justify them in the first place. As practitioners of a discipline developed to deal with information in bulk, records managers have a lot to offer when organisations merge or divide. Based on his experience of two major mergers in the pharmaceutical sector, John will propose a range of responses both organisational and personal that records managers can apply to their own situations.

S17 - ADNOC: From Nothing to Role Model for Records Management in The Gulf Area

  • Ismail Maraie, Abu Dhabi National Oil Company (ADNOC)

Abu Dhabi National Oil Company (ADNOC) is one of the largest Oil / Gas Exploration and Production companies in the world. The discussion will focus on the introduction and development of the Records Management function in the company over 30 years, and the lessons learned from it. Starting from a situation where no Records Management experience existed, to the point today where the Department responsible for managing records has been cited as a role model in its approach to record keeping within the Gulf area.

S22 - Improving Museum Records Management: A case study of the London Museums Hub

  • Sarah Demb, Continued Communication Group
  • Samira Teuteberg, London Museums Hub

Since 2007, the London Museums Hub's Information and Records Project has aimed to assess and evaluate current records management practices and deliver improvements across the region. Critical to the project was making a business case for embedding records management as a core museum function, handling the resulting change management and disseminating 'products' across the London region. Sarah and Samira will discuss the aims and outputs of the project and evaluate its success over three phases of the ground-breaking programme.

S26 - Information Security: Why Raising Awareness is Important for Effective Records Management?

  • Sarah Janes, The Security Company (International) Limited

Whilst recent high profile data security breaches in UK government departments have shocked the public, they are not ‘news’ to those working in our field. In most cases, these breaches have been a result of simple human error, and in every case there was no technical defence which would have prevented them occurring. Even the most ardent technologist must be realising that the current technical strategy is not going to solve these problems. Sarah will explain how a workforce who is security-aware can help an organisation to avoid breaches of law and regulation, increase availability of business critical information and stop preventable incidents of theft, loss and fraud.


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