Here is a summary of the IRMS London ISO15489:2016 event that took place in July this year, written by attendee Siobhan King.
“You say potato”
It takes a certain level of grace and charm, as well as records management expertise to bring a standard to life as we learned at the latest IRMS London Group event. Something which was provided to us by Alan Shipman, who took us through the process of reviewing the newest version of ISO15489:2016.
Alan took us through the process of drafting the new version of the standard covering off the reasons for the new update, difference between the old version and the new, along with upcoming developments in records standards.
Part One of the standard covers off concepts and principles, while there are working groups working on the following topics to be published in Part Two:
• Records management
• Management systems for records
• Enterprise Architecture
• Systems design for records
• Records in the cloud
It was noted that the issues the profession faced when ISO15489 was first drafted have moved on at pace. There was a very lively discussion about the currency of standards, and how they hold up in business environments constantly under the pressure of change. Of course, blockchain and AI were discussed, as well as GDPR, as sometimes opposing forces within workplaces.
Alan pointed us in the direction of standards that support records management. I was grateful to be made aware of ISO27018 which is a code of practice for the protection of PII in the cloud and the ISO:30300 series which is about the management systems for records.
Concepts and definitions of records management do differ slightly around the globe. Words don’t always translate perfectly between languages or hemispheres, adding an extra challenge to reaching a consensus on an international standard. As a Kiwi working in the UK, I personally am aware of the differences, but also the commonalities which allows an international standard to be agreed. Despite the pressures of time and geography, it is comforting to know that principles of good recordkeeping remain the same.