This year’s second Midlands meeting took place at the Peak District National Park Authority offices in Bakewell, with 12 delegates enjoying the view over the PDNPA back garden on a beautiful sunny day.
Robert Bath started the event with Advanced Data Governance Features in Office 365. He looked at the timeline and development from uncontrolled records to full compliance and presented the numerous elements of Office 365, before showing us what the system can achieve in terms of security and compliance. By using labels, label policies and workspaces the user can create and implement their own retention schedules as required. The labels also allow you to prevent records from being edited, shared, or deleted. Robert gave us a live demo which despite his concerns worked perfectly!
Jonathan Kingsley from MirrorWeb presented us a Guide to Social Media Archiving, showing how organisations can create permanent records of their online communications. This is a challenging process as direct crawling only captures a static record whereas much of the information is relationally linked and requires all the linkages to be captured also. Other challenges include capturing photos and video, the myriads of forms of modern communication, and large volumes of data compared to conventional records. To finish off his presentation, Jonathan showed us an example of a MirrorWeb Twitter archive.
A delicious lunch was served by the Derbyshire Larder, including some delicious mini-Bakewell tarts – or puddings as the locals call them. I don't think there were many leftovers?
After the guest speakers' presentations we had a lively discussion about the GDPR world after the 25th May, revisiting some of the major media news and developments and sharing delegates’ own experiences. We also looked beyond using an information asset register for personal data to developing a digital asset register to enhance digital continuity, courtesy of some slides kindly shared with us by the Digital Preservation Coalition. Finally, the delegates were given a brief news update from the IRMS Executive and a reminder about the IRMS Conference at the Celtic Manor in 2019, before being invited to write down some ideas for future talks for the Chair to include in her future planning.
On behalf of the whole IRMS Midlands group, many thanks for Michele Sarginson for inviting us to her workplace. The drive there was well worth it for the views and the beautiful boardroom!