2025 Executive Nominations - Information and Records Management Society

2025 Board & Executive Nominations

Nominations for the IRMS Board and Executive Team 2025

The IRMS will be accepting nominations for posts on the IRMS Board and Executive Team for the year 2024-2025 from Monday 13^th January 2025 to Friday 21st February 2025. Detailed information on the nomination process, role profiles, and governance of the IRMS can be found in the Articles of Association and relevant details are also set out below.

The following Board Director posts are up for nomination in 2025:

- Secretary (up to three-year term)
- Commercial Director (up to three-year term

Here is a link to the Nomination roles for 2025

All members are welcome to seek nominations for any of the posts.

We also need nominations for the following Executive Team post:

- Membership Director (two-year term)
Here is a link to the Nomination role for 2025

All members are welcome to seek nominations for any of the posts.

Please Note:

In the event of there being no nominees for a specific post a co-opted Board Director and / or member of the executive team may be appointed for a specific period by the Board of Directors and Executive Team. They will have no voting rights.

How to nominate:

If you are interested in one of the open roles or know someone else who would be suitable, please note the following:

Nominations are to be made in the form of a written nomination submitted to our Administrator either at our registered address:

Information & Records Management Society Ltd, St James House, Vicar Lane, Sheffield, S1 2EX or email to info@irms.org.uk by 21^st February 2025.

1. The nomination should detail the name, contact details and membership number of the person being nominated, as well as your own. You can find your membership number by logging into the website and viewing your membership profile.

2. Nominations for appointment must be seconded and supported by the nominees themselves. Self-nominations are permitted if seconded. If you cannot find a seconder, please let our administrator know at info@irms.org.uk and they can advise.

3. Both nominees and those making nominations must be current members of the Society. If membership has lapsed, this should be settled before the nomination period ends on 21^st February 2025.

4. Nominees must be informed and agree to the nomination in advance of submission. Should the nominee refuse the nomination, their name and details will be removed from the list of nominees.

5. Any nominee appointed as a Non-Executive Director to the IRMS Board of Directors will be subject to checks related to their eligibility to be a board director in accordance with the Companies Act 2006 {See Chapter 2 General Duties of Directors}.

Elections:

1. Prior to any election or appointment without election, those members who have been nominated for a Board of Director role will complete a questionnaire to provide details related to their eligibility to become a Board Director. Should these details not comply with the requirements of the Companies Act 2006 the nominee will be asked to withdraw.

2. Elections will take place when two or more candidates who have been nominated for the same role wish to stand for that role.

3. An election will take place in the eight weeks leading up to the AGM in accordance with the Articles of Association.

4. Where elections occur a profile questionnaire is completed by each candidate to introduce themselves to the membership and express their vision for the role.

5. Members use this to learn about the nominees and cast their vote.

6. Results of any elections are announced at our AGM which will be held at Conference in Birmingham 18-20 May 2025.

Governance and transparency:

1. All nominations are submitted directly to our Administrator either at our registered address or via info@irms.org.uk. No one on the Board of Directors or within the Executive Team has sight of the nominations until after the closing date.

2. Where a nomination received is unclear or lacks required elements, our membership administrators will engage directly with the individual/s involved to rectify the problem.

3. All valid nominations received will be published to the membership within ten working days of the closing date.

4. In the event of a nomination being withdrawn and provided the details for the withdrawal are not personal, the reason for withdrawal will be published to the membership.

If you have any queries about the process you may speak to our Administrator at info@irms.org.uk or to the Secretary of the Society at secretary@irms.org.uk, who will be able to help you.

If you would like more information about any of the roles you may speak to any member of our team; contact details are to be found on the Our Leadership Team page of the IRMS website. Our annual reports are available online as well as previous AGM and Executive Meeting minutes to see the actions that have been taken by previous post holders. See Our Governance page.

Volunteering for the IRMS brings a number of benefits, some of which are listed below. We hope you'll consider getting involved and look forward to welcoming more new faces into our team for the coming year.

Experience working with different areas and tasks outside those normally associated with Information & Records Managers.  At our annual strategic meeting for example all volunteers on the Executive team are invited to contribute and throw around ideas to help develop and sustain the Society.

Leadership and Project Management Experience.  You are given support throughout your time as a volunteer, but you are also encouraged to be self-motivated and lead on your own tasks and projects in support of the IRMS Strategy.

Access to a range of professionals at various stages of their careers that make up the IRMS volunteers.  We are a supportive friendly bunch that not only help each other with our IRMS tasks but often will also bounce ideas off of each other for issues or matters we face in the day jobs as well.

Experience working with people from UK and abroad from a wide range of sectors.  Our volunteers come from many different sectors and locations.

Subsidised attendance at our annual Conference. The Board and Executive team are expected to attend the annual conference and AGM therefore your place is subsidised by the IRMS. All of the team are asked to be on duty while there and may be asked to host sessions, support delegates, man the IRMS stand and other tasks that may come up during Conference.

Extra content for the CV.  Showing that you are willing to give up your time to help run such a society shows a commitment to the profession and your own development. Therefore, it looks very good on the CV when you're looking for a new role.

It does take time, but life and work come first. It will require some time to be a volunteer of the IRMS however our ethos is home and your job first, then the IRMS. Our work plan and expectations of our volunteers are all designed to be flexible.

We hold a 1-hour meeting per month if you are on the Board of Directors. There is also the occasional requirement to meet online as various topics arise. There are 8 1-hour meetings online if you are on the Executive Team. The Board Directors attend these meetings too. The meetings are chaired by the IRMS Chair or in their absence one of the Vice-Chairs. There is an in person meeting per year as a complete team that takes place on the Saturday or Sunday Conference. We may re-introduce a one-day meeting at another time in the year that for most will involve an overnight stay in a hotel. Expenses are paid for these meetings.

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