Local Government Functional Classification Scheme (LGFCS)
Welcome to the new Local Government Functional Classification Scheme (LGFCS). This scheme replaces the previous Local Government Classification Scheme 2006 and was approved by the IRMS Executive Committee on 4th February 2019.
What is the LGFCS?
This Local Government Functional Classification Scheme provides you with a framework to be used to create a new functional corporate file plan. We have created this new scheme primarily for councils. However, it can provide the basis of information architecture for other organisations too. We own the intellectual property (along with the Michele Noad, the author) ISBN:978-1-916239-2-2 The Classification is a free resource for IRMS members to use. This Scheme looks at functional classification within local government. Its focus has been primarily local government within England. However, it will also have strong relevance in the other nations of the UK. It should be remembered, when looking at the Scheme that the main differences in practices in other geographical areas of UK are in primarily record retention. Retention is beyond the scope of this Scheme. There are plans to develop a Scheme for Northern Ireland as the functions delivered and legislation differ slightly from this one. This LGFCS includes new functions and has also updated and modernised the previous scheme. The table below shows the functions covered by the previous scheme and the new scheme which has been modernised.
Cultural change and engagement
The Classification on its own cannot achieve any benefits. It is imperative to realise that the implementation of a new corporate file plan is a cultural change programme. The LGFCS can provide the foundation for this transformation, but employee engagement is a key critical factor for its
success. It will ensure that employees feel that ‘Change is done with us, not to us.’ And this will guarantee that the new file plan will be used in accordance with best practice. However, the great advantage you will have is that employees understand this classification – it makes sense to them. It is logical. So, the rest is up to you.
Wishing you every success in transforming your information and records!
We aim to update this annually.
How to access the Scheme:
Please sign in to your IRMS membership account and return to this page. The downloadable document will then appear at the bottom of this page.