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Our Governance
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Governance of the IRMS

Here you will find the IRMS's Annual Reports and AGM and Executive Team Meeting Minutes, as well as our Constitution. The Constitution is the main set of rules for how the Society operates. The Standing Orders and our policies then support that in the day to day running of the Society. For example, in addition to the Constitution and Standing Orders we also have policies on;

  • Data Protection
  • Information Security

  • Records Management

  • Third Party Management

Our Constitution, Annual Reports and Role Specifications are all public documents, however you will need to be a member to see our AGM and Executive Team Meeting Minutes. If you are logged in as a member, these should appear below the annual reports. 

Our Code of Ethics:

In order to support the rules of the constitution and to make it clear the expectations and responsibilities placed on all our volunteers, we have developed and agreed in February 2019 a Code of Ethics. This code will support our volunteers in what they do and gives the Society a standard upon which to benchmark itself. 

Role Specifications:

We have detailed the role outlines for each of the roles that the Society offers. Please click on the role below to see the current role spec for them. 

Chair | Vice-Chair | Treasurer | Secretary | Director | Officer

Annual Reports:

Annual Report 2019 | Annual Report 2018Annual Report 2017 | Annual Report 2016 | Annual Report 2015 | Annual Report 2014 | Annual Report 2013 | Annual Report 2012 | Annual Report 2011 | Annual Report 2010 | Annual Report 2009Annual Report 2008 | Annual Report 2007

Annual General Meeting:

Each year, typically in May at our annual conference, the Society holds an Annual General Meeting where our annual report and accounts are submitted for approval by the membership. It also provides an opportunity to review any matters arising or proposals that the Executive or Membership wish to make. The meetings are open to members and non-members, however only members can vote on the proposals up for approval. 

Executive Meetings:

The IRMS Executive Team meets monthly via telephone and quarterly in person. Minutes of our quarterly meetings can be found below for members to access. Only actions and updates are tracked at monthly meetings.


Members can see below all published Executive and AGM minutes. These can also be found via the search function on the website. If you do not see the files below, please ensure you are signed in to your account. 

AGM Minutes

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These are all minutes from the Annual General Meeting which are open for members and non-members to view. If you have any queries on these documents please email
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Executive Meeting Minutes

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This contains all the minutes of the IRMS Executive Committee meetings. If you have any queries on these minutes please email
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Contact Us

Chester House
68 Chestergate
Macclesfield, SK11 6DY
United Kingdom

Phone: +44 (0)1625 664520
Fax: +44 (0)1625 664510


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