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Our Governance
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Governance of the IRMS

Here you will find our Annual Reports plus AGM and Executive Team Meeting Minutes, as well as our Constitution. The Constitution is the main set of rules for how the Society operates. The Standing Orders and our policies then support that in the day to day running of the Society. For example, in addition to the Constitution and Standing Orders we also have policies on;

  • Data Protection
  • Information Security

  • Records Management

  • Third Party Management

Our Constitution, Annual Reports and Role Specifications are all public documents however you will need to be a member to see our AGM and Executive Team Meeting Minutes. If you are logged in as a member currently these should appear below the annual reports. 

Our Code of Ethics:

In order to support the rules of the constitution, and make it clear the expectations and responsibilities placed on all our volunteers, we have developed and agreed in February 2019 a Code of Ethics. This code will support our volunteers in what they do and gives the Society a standard upon which to benchmark itself against. 

Role Specifications:

We have detailed the role outlines for each of the roles that the Society offers. Please click on the role below to see the current role spec for them. 

Chair | Vice-Chair | Treasurer | Secretary | Director | Officer 

Annual Reports:

Annual Report 2019 | Annual Report 2018Annual Report 2017 Annual Report 2016 | Annual Report 2015 | Annual Report 2014 | Annual Report 2013  Annual Report 2012 | Annual Report 2011 | Annual Report 2010 | Annual Report 2009Annual Report 2008 | Annual Report 2007

Annual General Meeting:

Each year, typically in May and at our annual conference, the Society hold's it's Annual General Meeting where our annual report and accounts are submitted for approval by the membership. It is also the opportunity to run through any matters arising or proposals that the Executive or Membership wishes to make. The meetings are open to members and non-members however only members can vote on any proposals made to the AGM. 

Executive Meetings:

The IRMS Executive Team meets monthly via telephone and quarterly face to face. Minutes of our face to face meetings can be found below for members access. For the monthly calls we only track actions and updates as the calls are only 1 hour. 


Members can see below all published Executive and AGM meeting minutes in PDF format. These can also be searched via the search function on the website. If you do not see the files below please ensure you are signed in to your membership account. 


AGM Minutes

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These are all minutes from the Annual General Meeting which are open for members and non-members to view. If you have any queries on these documents please email
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Executive Meeting Minutes

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This contains all the minutes of the IRMS Executive Committee meetings. If you have any queries on these minutes please email
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Contact Us

Chester House
68 Chestergate
Macclesfield, SK11 6DY
United Kingdom

Phone: +44 (0)1625 664520
Fax: +44 (0)1625 664510


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With a bi-monthly magazine, annual conference, accreditation possibilities and a competitively priced annual membership, there really is no reason why you shouldn't join this fantastic society!