BS 10008 Legal Admissibility - update
16 March 2020
Posted by: Jessica Waite
Roger Poole FIRMS Professional Standards Director at IRMS recently advised members of the publication of the Draft of the British Standard - BS10008. This standard effectively supersedes the previously published guidance relating to Evidential Weight and Legal Admissibility. The following is a short summary in respect of the British Standards Institution (BSI) and the new standard.
BSI is the business improvement company that enables organizations to turn standards of best practice into habits of excellence. For over a century BSI has championed what good looks like and driven best practice in organizations around the world. Working with 84,000 clients across 193 countries, it is a truly international business with skills and experience across a number of sectors including aerospace, automotive, built environment, food, and healthcare. Through its expertise in Standards Development and Knowledge Solutions, Assurance, Regulatory Services and Professional Services, BSI improves business performance to help clients grow sustainably, manage risk and ultimately be more resilient.
Many BSI working group members also participate in developing/maintaining standards for the International Standards Organisation (ISO) and BSI enjoys a good working relationship with that organisation and its members. All those who participate in BSI/ISO working groups are volunteers - no remuneration is received!
BIP 10008 / BS 10008
BS 10008 is the British Standard that outlines best practice for the implementation and operation of electronic information management systems, including the storage and transfer of information. It is designed to help you verify and authenticate all your information to avoid the legal pitfalls of information storage.
It provides best practice guidance relating to the capture and storage of records in electronic form which will enable the resulting electronic record to be accepted as "admissible" in a UK court. It should be noted, at this stage, that following the guidance does not "guarantee" admissibility but does significantly improve the chances of admissibility and improves Evidential Weight. It is a useful document from a "what do I need to do" perspective. It also contains useful guidance which can be articulated to senior management when bidding for budgets for scanning/document transformation projects. An example of the value of the Standard is that once paper records have been converted to electronic format it is possible to destroy any paper - potentially resulting in significant cost savings and operational efficiencies.
The Standard is published in two parts:
BS10008 - 1 Specification
BS10008 - 2 Code of Practice
Publication of the Standard is scheduled for May 2020. To order your copy visit the BSI Shop website at https://shop.bsigroup.com