IRMS Conference: Ensuring Your Safety at #IRMS20
08 June 2020
Posted by: Joe Chapman
The IRMS Conference is now less than 6 months away and although a lot can change in that time, we're already working hard on ensuring the safety of all attendees.
Our event partners Revolution Events have produced a guide to the Covid-secure measures that will be in place across their events during the autumn, which is being constantly updated in line with the latest government guidance.
Those measures cover five main areas:
- Ensuring Personal Safety
- Enhancing Physical Distancing
- Increasing Health & Safety Measures
- Implementing Crowd Control
- Encouraging and Enforcing the Measures
To see Revolution's evolving Covid-secure standards in full, go to www.revolution-events.com/standards.
Please note, the information below is adapted from the Revolution Events guide and is correct at the time of writing, but is subject to change, so keep an eye on the above page for the most up-to-date details.
What does that mean for the IRMS Conference - how will we make this year's go-to information management event safe for our 300+ attendees?
Name badges will be sent out in advance and/or offered for touch-free collection on the day. We'll strongly encourage attendees to disinfect hands at the registration area and around the venue, with multiple sanitising stations, and gloves and masks readily available.
We'll manage the flow of people with directional signage and one-way systems; we'll utilise larger areas (where available) for catering and exhibition stands; and wider aisles, floor markings and barriers will help ensure appropriate distancing. Exhibitors will be encouraged to send promotional materials electronically.
Where possible we'll stagger the provision of refreshments, and seek to offer a prepacked / plated lunch option instead of a buffet. Queues for food and drinks will be carefully managed to avoid overcrowding. At the Sunday Social and Gala Dinner, the number of people per table will be limited.
We'll adapt seating arrangements including using 'cabaret' and other flexible layouts where space allows, and providing increased choice of seating so delegates can space themselves out. Microphones will not be shared, microphone heads will be changed between speakers, and technology such as Slido will be used for Q&A.
For those staying on site during the event, including as part of the full conference package, the team at Hilton are working hard to implement additional measures to ensure the highest level of cleanliness - read more about their CleanStay programme that is being rolled out across all Hilton hotels.
Across the event, a dedicated team will be cleaning all areas regularly; public health messaging will be prominently displayed, and we will be extra vigilant to ensure hygiene rules are adhered to. A no-contact policy will also be in place.
Throughout the next few months and especially in the run-up to the event, the IRMS will be working closely with Revolution and the Hilton Birmingham Metropole to ensure all appropriate measures are in place to protect the health and safety of all those attending the IRMS Conference 2020.
If you have any questions or if there is anything else you would like us to consider implementing at the event, please email firstname.lastname@example.org.
Don't forget, for the most up-to-date information, go to www.revolution-events.com/standards.