New IRMS Podcast! Managing the email of the Netherlands Government

In the latest IRMS podcast, James Lappin speaks with Vincent Hoolt, Recordkeeping Advisor at the Netherlands National Archives. They discuss the Netherland's new guidelines on managing email, and Vincent talks about how the policy is working in practice and the challenges of managing email accounts over time and in the context of the GDPR.

The guidelines ask Netherlands government agencies to schedule the email accounts of selected key staff for permanent preservation; the officials concerned usually constitute around 5% of an agency's headcount. Emails within the accounts of other staff are retained for ten years, and all individuals are able to delete or move personal and trivial email within a window of ten weeks after the email was sent or received.

The policy draws its inspiration from the Capstone approach adopted by NARA toward US federal government email. The guidelines on managing the Netherlands government emails are available (in Dutch) from here. Vincent was interviewed by James Lappin on 21 December 2020.

And don't miss older episodes while you're there!